West Virginia Code § 11-15B-29

Customer refund procedure
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(a) General. -– The customer refund procedures set forth in this section apply when a
purchaser seeks a return of over-collected sales or use taxes from the seller.
(b) Applicability. -– These customer refund procedures provide the first course of remedy
available to purchasers seeking a return of over-collected sales or use taxes from the seller.
A cause of action against the seller for the over-collected sales or use taxes does not accrue
until a purchaser has provided written notice to a seller and the seller has had sixty days to
respond. The notice to the seller must contain the information necessary to determine the
validity of the request. u
(c) Presumption of reasonable business practice. -– In connection with a purchaser's request
from a seller of over-collected sales or use taxes, a seller is presumed to have a reasonable
business practice, if in the collection of the sales or use taxes, the seller:
(1) Uses either a certified service provider or a cerltified automated system, including a
proprietary system, that is certified by the staste; and
(2) Has remitted to the state all taxes colleicted less any allowable deductions, credits, or
collection allowances.
(d) Statute of limitations. -– Nothing in this section shall operate to extend any person's time
to seek from the Tax Commissioner a refund of sales or use taxes collected or remitted by a
seller in error.

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