(a) The Department shall maintain records providing for the prevention of fraud and to make possible the tracing and detection of any attempt to do so. Such records must include all of the following entries: (1) The name of the elector. (2) The address at which elector is registered. (3) The address where the ballot is to be mailed. (4) The date the application for a mail ballot is received by the Department. (5) The elector's election district and representative district. (6) The ballot envelope identification number. (7) The date the ballot is mailed or delivered to the elector. (8) The date the ballot is returned. (b) (1) The Department shall compile from its files a list of names and addresses of all applicants for mail ballots and shall send current and complete copies of this list, without cost, to all political parties with candidates on the ballot in the forthcoming election. (2) The Department shall provide the lists under paragraph (b)(1) of this section no later than 2 weeks before the date of the election and copies of the lists must be mailed on the same date to the respective chairs of each political party involved in the election. (3) The Department shall also make available to representatives of all political parties, comparable information from the file for the list under paragraph (b)(1) of this section, at each office of the Department during the remaining 2 weeks before the election. This information may be recorded by representatives from the political parties from the daily records of the Department with the cooperation and assistance of Department employees.
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