(1) If a document is required to be filed and recorded under this chapter, all of the following shall be included when the document is submitted for filing: (a) Separate originals of the document for the department and for the register of deeds of each county in which the document is required to be recorded. (b) A check payable to the department in the amount of the filing fee prescribed under s. 185.83. (c) Separate checks in the amount of the recording fee prescribed under s. 59.43 (2) (ag) 1. payable to the register of deeds of each county in which the document is required to be recorded. (2) (a) Unless the document does not conform to law, the department shall endorse on each original “Filed” and the date of filing and shall file one original. (b) The department shall forward to each register of deeds the check under sub. (1) (c) and an original document or duplicate endorsed by the department, within 5 days of filing. (c) A register of deeds receiving a check and document forwarded under par. (b) shall record the document. If the document is not articles, the register of deeds shall note on the margin of the record of the articles the document number and, if the document is assigned a volume and page number, the volume and page where the document is recorded. (3) Each week the department shall forward to each register of deeds a listing of all documents received during the preceding week for filing and recording as required under this chapter. For each document, the listing shall specify the type of document, the name of the cooperative, the name of the county of the cooperative’s principal office or registered agent, and the date of filing. (4) A document required to be filed and recorded under this chapter is effective on filing with the department, except as provided in s. 185.62. An error or omission in recording the document or a certificate under s. 185.815 (2) with a register of deeds does not affect its effectiveness. (5) A document filed with the department under this chapter before May 7, 1982 is effective unless the records of the department show that the document was recognized as ineffective because of a recording defect and the department or the cooperative acted in reliance on the ineffectiveness of the document. (6) (a) The department may waive any of the following: 1. Submission of more than one original of a document. 2. An omission or defect in a document, if the department determines from the face of the document that the omission or defect is immaterial. (b) A waiver under par. (a) occurs when the document is filed.
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