(1) RECORDS AND ACCOUNTS; GENERAL. A grain dealer shall keep records and accounts of all grain procured and all grain sold or marketed by the grain dealer. A grain dealer shall keep records that are complete, accurate, current, well-organized, and accessible, so that the grain dealer and the department can readily determine all of the following: (a) The kinds and amounts of grain procured, the procurement dates, the procurement terms, and the persons from whom the grain dealer procured the grain. (b) The kinds and amounts of grain sold or marketed, the sale or marketing dates, the sale or marketing terms, and the persons to whom the grain dealer sold or marketed the grain. (c) The kinds and amounts of grain, received from others, that the grain dealer has used for feed, seed, milling, manufacturing, processing, or other purposes. (d) The kinds and amounts of grain, received from others, that the grain dealer has on hand, including the kinds and amounts of grain owned by the grain dealer, and the kinds and amounts of grain held for others. (e) The nature and amount of the grain dealer’s obligations to grain producers and producer agents, including obligations under deferred payment contracts. The grain dealer shall keep a daily record of obligations under priced contracts and a separate daily record of obligations under deferred price contracts that have not yet been priced. (f) The nature and amount of the grain dealer’s obligations to depositors, as defined in s. 126.25 (5), under agreements for the storage of grain, if any. (g) The grain dealer’s accounts receivable from the sale or marketing of grain, including the names of the account debtors, the amount receivable from each account debtor, and the dates on which payment is due. (2) RECORDS OF GRAIN PROCURED. A grain dealer shall keep records all of the following related to each shipment of grain procured by the grain dealer: (a) The kind and weight of grain procured. (b) The grade and quality of the grain if determined. (c) The date on which the grain dealer procured the grain. (d) The name and address of the person from whom the grain dealer procured the grain. (e) Whether the grain dealer purchased the grain, holds it under an agreement for storage, or is marketing the grain as a producer agent. (f) The terms of purchase, storage, or marketing. (g) If the grain dealer procured the grain under a deferred payment contract, the terms of that contract. (3) RECORDS RETENTION; INSPECTION. (a) A grain dealer shall keep copies of all records required under this section and s. 126.18 (2) for at least 6 years after the records are created. (b) A grain dealer shall make records required under this section available to the department for inspection and copying upon request.
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