(1) Upon written request from the division, an LEA shall provide: (a) in accordance with Subsection (7), documentation and information regarding construction projects; (b) cost data, construction documents, and project records; (c) contractor and vendor information and performance records; (d) change order documentation and justifications; (e) inspection records and certificates of occupancy; (f) as-built drawings and project closeout documentation; (g) warranty information and maintenance records; and (h) any other project-related information the division determines necessary for: (i) establishing cost benchmarks and databases; (ii) analyzing construction cost trends; (iii) developing standardized design templates; (iv) creating training programs and best practices; or (v) other purposes related to public school construction oversight. (2) An LEA shall provide requested information: (a) within 90 days of receiving the division's written request; (b) in the format specified by the division; (c) organized and indexed for efficient review; (d) with complete documentation for each requested project; and (e) at no cost to the division. (3) If an LEA is unable to provide requested information within 30 days due to volume or complexity, the LEA shall: (a) notify the division within 10 days of receiving the request; (b) provide a detailed explanation of the delay; (c) propose a reasonable timeline for providing the information; and (d) provide interim updates on progress. (4) The division may use the information collected under this section to: (a) populate the construction cost database described in Section 63A-5b-1210; (b) establish baseline cost benchmarks; (c) identify best practices and areas for improvement; (d) develop training materials and resources; (e) create standardized design templates; (f) conduct research on construction cost drivers; and (g) provide better technical assistance to an LEA. (5) The division shall: (a) maintain the confidentiality of proprietary information submitted by an LEA; (b) use submitted information only for the purposes described in this section; (c) aggregate data when publishing reports or benchmarks to protect LEA-specific information where appropriate; and (d) provide an LEA with access to aggregated data and analysis. (6) Failure of an LEA to provide requested information without good cause may result in: (a) loss of certain oversight autonomy, including requirement for division-managed construction services under Section 63A-5b-1213; or (b) administrative penalties not exceeding $5,000, subject to appeal under Section 63A-5b-1221. (7) This section applies to: (a) all LEAs; (b) projects in process or completed after May 6, 2026; and (c) both new construction and major renovation projects.
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