A. The Department may place uncollectible accounts receivable in a special account for accounting and budgetary purposes. An "uncollectible account receivable" shall have been uncollectible or due for at least one (1) year and possess at least one of the following characteristics: 1. The debtor has been discharged from bankruptcy or is insolvent; 2. The debtor cannot be found or is deceased; or 3. A collection agency has indicated its inability to collect the debt. B. If uncollectible accounts receivable are placed in a special account, the following procedures shall be observed: 1. The proposed uncollectible accounts shall be forwarded to the Department by the appropriate divisions. The Department shall then submit the accounts to the Commission and to the State Auditor and Inspector once each fiscal year for placement into the special uncollectible account; and 2. The Commission and the State Auditor and Inspector shall certify those accounts which meet the requirements of this section as "uncollectible accounts receivable" and shall place those accounts in the special account created by this section. C. The special uncollectible accounts receivable account shall not be used for budgetary purposes in determining the assets of the Department or any of its divisions. The Department shall take all reasonable steps to collect all accounts, including those placed in the special account by operation of this section.
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