The Publications Clearinghouse shall have the following duties: 1. To establish a state publications depository library system for the use of the citizens of this state; 2. Other than publications issued in an electronic format, to collect state publications from every agency and to retain and preserve permanently a minimum of two copies of the publications; 3. For publications issued in an electronic format, to electronically retain and preserve permanently such publications or the information contained therein, and to facilitate free public access to such publications or information; 4. To enter into contracts with other libraries within this state whereby the Publications Clearinghouse designates the contracting library to be a depository library for the Oklahoma Department of Libraries and agrees to distribute copies of state publications deposited with the Publications Clearinghouse to the depository library, and the contracting library agrees to receive and maintain the collection of publications and not to dispose of publications without prior approval of the Publications Clearinghouse, to provide adequate facilities for the storage and use of the publications, and to provide free access to the publications for the use of its patrons; 5. To determine the necessity of and to make arrangements for the conversion of state publications to microform or electronic formats and to establish a system to assure the availability of such publications for distribution to designated depository libraries; 6. To prepare and publish official lists of state publications and to distribute the lists to all contracting depository libraries, other libraries within this state, and every agency; 7. For publications not published in an electronic format, to determine the quantity of each publication of an agency to a maximum of twenty-five copies required to meet the needs of the state publications depository library system and to notify each agency of the required quantity; 8. To distribute copies of state publications not published in an electronic format as follows: a. One copy to the United States Library of Congress, b. Two copies for the collection of state publications within the Publications Clearinghouse, and c. Selected copies to each depository library; 9. To receive for use and for exchange purposes a maximum of fifty copies of all state legal publications not published in an electronic format, including bar journals and official reports of decisions, codes, opinions, rules and regulations, and sixty copies of Oklahoma Statutes, Oklahoma Statute Supplements, and Oklahoma Session Laws; and 10. To compile and maintain a permanent record of state publications.
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