A. On or before January 1, 2012, the Oklahoma Health Care Authority shall initiate a Request for Proposal (RFP) which shall outline specific expectations and requirements of suppliers to competitively bid on administrative agent services for the ADvantage Waiver Program. The RFP shall comply with all requirements of The Oklahoma Central Purchasing Act related to state procurement. The RFP shall: l. Require outsourcing of administrative agent services for a period of one (1) year; 2. Outline minimum requirements; 3. Direct the Oklahoma Central Purchasing Office to award a contract for administrative agent services; 4. Have a submission deadline of April 1, 2012; 5. Provide that the administrative agent contract award be announced on May 15, 2012; and 6. Provide that the administrative agent contract awarded begin July 1, 2012. B. The State of Oklahoma shall not discriminate against suppliers from states or nations outside Oklahoma and shall reciprocate the bidding preference given by other states or nations to suppliers domiciled in their jurisdictions for acquisitions pursuant to The Oklahoma Central Purchasing Act. The state shall give preference to a resident bidder over other state or foreign bidders if goods or services provided in this state are equal in price, fitness, availability or quality. C. Suppliers shall be required to have comprehensive experience in the administration of a Medicaid home- and community-based service delivery system for elders in frail health and adults with disabilities. The administrative agent contract shall be awarded to one supplier based on qualification, merit and cost competiveness and evaluation criteria that include: 1. Qualifications and experience in providing similar services; 2. Knowledge and technical competence; 3. Management, key personnel and other professional certifications; 4. Timeliness and responsiveness of services; 5. Detailed budget/costs; 6. Proposal for management and administration with detailed description of: a. administrative structures that shall be in place prior to contract implementation to support the scope of services, b. processes and procedures for daily operations, c. expected outcomes along with the performance measures used to measure the effectiveness of each function, d. description of data collection methods and reporting mechanisms, e. methods used to collaborate and communicate with members, service providers, local and state health and human service agencies, regulatory agencies, and other stakeholders, and f. detailed description and supporting documentation of how each waiver assurance will be met. D. State employees currently performing such function shall be allowed to compete by submitting a bid to perform the administrative agency functions required in the day-to-day operations of the ADvantage Waiver Program; provided, however, that any and all such bids shall be submitted to and certified by the Oklahoma Health Care Authority, who shall for purposes of this section constitute the “agency” as such term is defined in the Oklahoma Privatization of State Functions Act. E. The Oklahoma Health Care Authority Board shall promulgate rules and establish procedures necessary to implement the request for proposals and for the administration of the ADvantage Waiver Program pursuant to this section.
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