The information technology committee has continuing existence and may meet and conduct its business during the legislative session and in the interim between sessions. The committee shall: 1. Meet at least once each calendar quarter. 2. Receive a report from the chief information officer of the state at each meeting. 3. Review the business plan of the information technology department. 4. Review macro-level issues relating to information technology. 5. Review the activities of the information technology department. 6. Review statewide information technology standards. 7. Review the statewide information technology plan. 8. Review information technology efficiency and security. 9. Review established or proposed information technology programs and information technology acquisition by the executive and judicial branches. 10. Except as provided in subsection 11, receive and review information, including a project startup report summarizing the project description, project objectives, business need or problem, cost -benefit analysis, and project risks and a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned, from the information technology department and the affected agency regarding any major information technology project of an executive branch agency. For the purposes of this subsection, a major project is an information technology project that meets one or more of the following criteria, as determined by the chief information officer: a. An estimated total cost, as defined by the information technology department, of five million dollars or more; b. Requires one year or longer to reach operational status; or c. Requires oversight due to its potential benefits, risks, public impact, visibility, or another significant reason. 11. a. Receive and review information, including a project startup report summarizing the project description, project objectives, business need or problem, cost -benefit analysis, and project risks and a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned, from the state board of higher education regarding any major project of the state board of higher education or any institution under the control of the state board of higher education if the project: (1) Significantly impacts the statewide wide area network, including the campus access routers; (2) Impacts the statewide library system; or (3) Is an administrative project. An administrative project is a project that directly collects, aggregates, modifies, stores, or reports institutional student, financial, or human resources records or data and is provided primarily for administrative purposes. b. For the purposes of this subsection, a major project is a project with a total cost of five hundred thousand dollars or more. 12. Receive and review information from the information technology department and the affected agency regarding any information technology project of an executive branch agency with a total cost of between one hundred thousand and five million dollars as determined necessary by the information technology department. 13. Receive a report from the chief information officer before October first of each even-numbered year regarding proposed major information technology projects and other information technology issues for the next biennium. 14. Receive and review information, including a project startup report summarizing the project description, project objectives, business need or problem, cost-benefit analysis, and project risks and a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned, from the affected legislative or judicial branch agency regarding any information technology project of the legislative or judicial branch with a total cost of five million dollars or more. 15. Receive information from the state board of higher education regarding higher education information technology planning, services, and major projects.
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