* § 315. Responsibilities of contracting agencies. 1. Each contracting\nagency shall be responsible for monitoring state contracts under its\njurisdiction, and recommending matters to the office respecting\nnon-compliance with the provisions of this article so that the office\nmay take such action as is appropriate to ensure compliance with the\nprovisions of this article, the rules and regulations of the director\nissued hereunder and the contractual provisions required pursuant to\nthis article. All contracting agencies shall comply with the rules and\nregulations of the office and are directed to cooperate with the office\nand to furnish to the office such information and assistance as may be\nrequired in the performance of its functions under this article.\n 2. Each contracting agency shall provide to prospective bidders a\ncurrent copy of the directory of certified businesses, and a copy of the\nregulations required pursuant to sections three hundred twelve and three\nhundred thirteen of this article at the time bids or proposals are\nsolicited.\n 2-a. To the extent practicable, upon completion of the restrictive\nperiod of a procurement, each contracting agency when notifying a\ncontractor of a winning bid award shall also notify any minority or\nwomen-owned business enterprise identified in the contractor's submitted\nutilization plan of such contractor's receipt of the winning bid award.\n 3. Each contracting agency shall report to the director with respect\nto activities undertaken to promote employment of minority group members\nand women and promote and increase participation by certified businesses\nwith respect to state contracts and subcontracts. Such reports shall be\nsubmitted no later than May fifteenth of every year and shall include\nsuch information as is necessary for the director to determine whether\nthe contracting agency and any contractor to the contracting agency have\ncomplied with the purposes of this article, including, without\nlimitation, a summary of all waivers of the requirements of subdivisions\nsix and seven of section three hundred thirteen of this article allowed\nby the contracting agency during the period covered by the report,\nincluding a description of the basis of the waiver request and the\nrationale for granting any such waiver and any instances in which the\ncontract agency has deemed a contractor to have committed a violation\npursuant to section three hundred sixteen of this article and such other\ninformation as the director shall require. Each agency shall also\ninclude in such annual report whether or not it has been required to\nprepare a remedial plan, and, if so, the plan and the extent to which\nthe agency has complied with each element of the plan.\n 4. The division of minority and women's business development shall\nissue an annual report which: (a) summarizes the report submitted by\neach contracting agency pursuant to subdivision three of this section;\n(b) contains such comparative or other information as the director deems\nappropriate, including but not limited to goals compared to actual\nparticipation of minority and women-owned business enterprises in state\ncontracting and a listing of annual participation rates for each agency,\nthe total number of certified minority and women-owned businesses for\nthat reporting year, the number of applications for new certifications\nand recertifications including those approved, the average length of\ntime to determine an approval, the number of applications denied, the\nbasis for denials and the average length of time to determine a denial,\nand the total dollar value of state expenditures on certified minority\nand women-owned business contracts and subcontracts for that reporting\nyear, to evaluate the effectiveness of the activities undertaken by each\nsuch contracting agency to promote increased participation by certified\nminority or women-owned businesses with respect to state contracts and\nsubcontracts; (c) co
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