§ 140. Historical documentary heritage grants and aid. 1. Short title.\nThis section shall be known and may be cited as the "New York\ndocumentary heritage act".\n 2. Definitions. As used in this section, the following terms shall\nmean:\n a. "Historical records". Records that contain significant information\nthat is of enduring value and are therefore worthy of long-term\nretention and systematic management. Historical records may include\ndiaries, journals, ledgers, minutes, reports, photographs, maps,\ndrawings, blueprints, agreements, memoranda, deeds, case files, and\nother material. They may take any of several physical forms: parchment,\npaper, microfilm, cassette tape, film, videotape, computer tapes, discs,\nand other "machine readable" formats.\n b. "Historical records program". Any deliberate, organized program to\ncollect, hold, care for, and make available historical records,\nincluding identifying, appraising, arranging, describing, and\nreferencing them and using them in exhibitions and other public and\neducational programs.\n c. "Institutions eligible for historical records program grants".\nChartered or incorporated nonprofit archives, libraries, historical\nsocieties and museums and other nonprofit institutions in New York state\nwhich operate historical records programs and which meet standards to be\nestablished by the commissioner pursuant to regulations adopted for such\npurposes. Institutions operated by state or federal government agencies,\nand local government archives shall not be eligible for historical\nrecords project grants, except that an institution of the state\nuniversity of New York or the city university of New York may apply for\nhistorical records project grants with regard to records other than\ninternal records generated by the institution after July first, nineteen\nhundred forty-eight if it is a component of the state university of New\nYork or after July first, nineteen hundred seventy-nine if it is a\ncomponent of the city university of New York or after the subsequent\ndate on which the institution became a component of such university.\n d. "Historical records program project". A project to carry out one or\nmore of the activities described in subdivision three of this section.\n e. "Cooperative project". A collaborative effort undertaken by two or\nmore historical records programs, to meet shared needs or to accomplish\na common purpose, or a project undertaken by a service provider to\naddress the historical records needs of more than one historical records\nprogram.\n f. "Regional advisory and assistance agency". A reference and research\nlibrary resources system, or an alternate public or nonprofit agency or\norganization willing to provide historical records program development\nadvice and assistance services covering a reference and research library\nresources system region which is acceptable to the commissioner.\n g. "Historical records program development advice and assistance".\nAdvice and assistance on the development and strengthening of historical\nrecords programs, promotion of cooperation, coordinated documentation\nplanning, training in historical records management techniques, advice\nand assistance in reporting of information concerning historical records\nto statewide and national data bases where appropriate, and initiatives\nto increase public awareness of the values and uses of historical\nrecords.\n h. "Service provider". A nonprofit professional or other association,\nlocal government, college or university, historical service agency, or\nother nonprofit institution or system which provides services to\nhistorical records programs.\n i. "Cost sharing". Local funds, local in-kind services, and other\nfunds and support from other than state sources.\n j. "Program year". The annual period from July first through June\nthirtieth.\n 3. Scope of activities to be supported. The commissioner is authorized\nto provide grants and advice to institutions e
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