§ 57.05. State archives. 1. There shall be continued within the\neducation department the state archives. The state archives shall\nacquire, appraise, preserve either in original or duplicate form,\ncatalog, display, duplicate and make available for reference and use by\nstate officials and others those official records that have been\ndetermined to have sufficient historical value or other value to warrant\ntheir continued preservation by the state.\n 2. For the purposes of this section, official records shall include\nall books, papers, maps, photographs, or other documentary materials,\nregardless of physical form or characteristics, made or received by any\nagency of the state or by the legislature or the judiciary in pursuance\nof law or in connection with the transaction of public business and\npreserved or appropriate for preservation by that agency or its\nlegitimate successor as evidence of the organization, functions,\npolicies, decisions, procedures, operations, or other activities, or\nbecause of the information contained therein.\n 3. Library or museum material made or acquired and preserved solely\nfor reference or exhibition purposes, extra copies of documents\npreserved only for convenience of reference, and stocks of publications\nand of processed documents shall not be deemed to constitute official\nrecords for the purposes of this section.\n 4. Except as otherwise provided by law, the state archives shall\nacquire and assume the official custody and responsibility for\npreserving and making available for reference and use those official\nrecords of the legislature, the judiciary and the civil departments of\nthe state government which are deemed to have sufficient historical\nvalue or other value to warrant their continued preservation by the\nstate.\n 5. The state archives shall acquire and assume the official custody\nand responsibility for preserving and making available for reference and\nuse the official records of any public office, body or board now\nextinct, or hereafter becoming extinct, which are deemed to have\nsufficient historical value, or other value to warrant their continued\npreservation by the state, if the custody and preservation of such\nrecords are not otherwise provided for by law.\n 6. The state archives may accept records, or copies of records, of a\nmunicipal, district or public benefit corporation, providing the records\nhave sufficient historical significance to warrant continued\npreservation by the state.\n 7. The commissioner of education may request the attorney general to\ninstitute legal action for the return to the custody of the state of any\nrecord which has not legally been released from state custody.\n 8. The state archives may duplicate records in its custody, and\ncertify under its own official seal to the authenticity of the copies of\nsuch records. The state archives with the approval of the commissioner\nof education and in accordance with existing state statutes may dispose\nof original records in its custody that have been duplicated.\n 9. The commissioner of education shall have the power to promulgate\nrules and regulations to carry out the purposes of this section,\nproviding no objection to those rules and regulations is made within\nthirty days prior to the effective date of the proposed rules and\nregulations by the following: the speaker of the assembly for rules and\nregulations relating to the records of the assembly; the president\npro-tem of the senate for rules and regulations relating to the records\nof the senate; the director of the division of the budget for rules and\nregulations relating to records of the civil departments; and the chief\nadministrator of the courts for rules and regulations relating to\nrecords of the judiciary.\n 11. The state archives shall establish a state records center\nconsisting of one or more depositories for nonpermanent storage of state\nrecords and shall be responsible for the preservation and disposal of
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