All officers and employees of the state shall, when sending written correspondence to any member of the general public, include in such correspondence the following: I. The name of the sender of said correspondence; II. The name of the sender's office, the room number of the office, the name of the building in which the office is located and the mailing address of the building, including the zip code; and III. The office telephone number, including information regarding the appropriate teletypewriter (TTY/TDD) access number, of the sender.
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