provided in records. 1. Filing office duties. For each record filed in a filing office, the filing office shall: a. assign a unique number to the filed record; b. create a record that bears the number assigned to the filedrecord and the date and time of filing; c. maintain the filed record for public inspection; and d. index the filed record in accordance with subsections 3, 4, and 5. 2. Filenumber. A filenumber assigned after January 1,2002, must include a digit that: a. ismathematically derived from or related to the other digits of the file number; and b. aids the filingoffice indetermining whether anumber communicatedas the filenumber includes a single-digit or transpositional error. 3. Indexing — general. Except as otherwise provided in subsections 4 and 5, the filing office shall: a. index an initialfinancing statement according to the name of the debtor and index all filedrecords relating to the initialfinancing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and b. index a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided. 4. Indexing — real-property-related financing statement. Ifa financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, it must be filed for record and the filing office shall index it: a. under the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and b. to the extent that the law of this state provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or,ifindexing is by description, as ifthe financingstatement were a record of a mortgage of the real property described. 5. Indexing — real-property-related assignment. If a financing statement is filed as a fixture filingor covers as-extracted collateral ortimber to be cut,the filing officeshallindex an assignment filed under section 554.9514, subsection 1, or an amendment filed under section 554.9514, subsection 2: a. under the name of the assignor as grantor; and b. to the extent that the law of this state provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee. 6. Retrieval and association capability. The filing office shall maintain a capability: a. to retrieve a record by the name of the debtor and: (1) ifthe filingoffice isdescribed in section 554.9501, subsection 1, paragraph “a”, by the filenumber assigned to the initialfinancing statement to which the record relates and the date and time that the record was filed or recorded; or (2) ifthe filingoffice isdescribed in section 554.9501, subsection 1, paragraph “b”, by the filenumber assigned to the initialfinancing statement to which the record relates; and b. to associate and retrieve with one another an initialfinancing statement and each filed record relating to the initialfinancing statement. 7. Removal ofdebtor’s name. The filingoffice may not remove a debtor’s name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under section 554.9515 with respect to all secured parties of record. 8. Timelinessoffiling office performance. The filing office shall perform the acts required by subsections 1 through 5 at the time and in the manner prescribed by filing-office rule, but not later than two business days after the filing office receives the record in question.
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