(Section scheduled to be repealed on January 1, 2028) Sec. 18. Record retention. There shall be kept in every drugstore or pharmacy a suitable book, file, or electronic record keeping system in which shall be preserved for a period of not less than 5 years the original, or an exact, unalterable image, of every written prescription and the original transcript or copy of every verbal prescription filled, compounded, or dispensed, in such pharmacy; and such book, file, or electronic record keeping system of prescriptions shall at all reasonable times be open to inspection to the chief pharmacy coordinator and the duly authorized agents or employees of the Department. Every prescription filled or refilled shall contain the unique identifiers of the persons authorized to practice pharmacy under the provision of this Act who fills or refills the prescription. Records kept pursuant to this Section may be maintained in an alternative data retention system, such as a direct digital imaging system, provided that: (1) the records maintained in the alternative data retention system contain all of the information required in a manual record; (2) the data processing system is capable of producing a hard copy of the electronic record on the request of the Board, its representative, or other authorized local, State, or federal law enforcement or regulatory agency; (3) the digital images are recorded and stored only by means of a technology that does not allow subsequent revision or replacement of the images; and (4) the prescriptions may be retained in written form or recorded in a data processing system, provided that such order can be produced in printed form upon lawful request. As used in this Section, "digital imaging system" means a system, including people, machines, methods of organization, and procedures, that provides input, storage, processing, communications, output, and control functions for digitized representations of original prescription records. Inpatient drug orders may be maintained within an institution in a manner approved by the Department. retention system contain all of the information required in a manual record; producing a hard copy of the electronic record on the request of the Board, its representative, or other authorized local, State, or federal law enforcement or regulatory agency; by means of a technology that does not allow subsequent revision or replacement of the images; and or recorded in a data processing system, provided that such order can be produced in printed form upon lawful request.
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