Every employer subject to any provision of this subchapter or of any regulation or order issued under this subchapter shall make, keep, and preserve for a period of not less than 3 years or whatever the prevailing federal standard is, whichever is greater, a record of: The name, address, and occupation of each employee; A record of the date of birth of any employee under 19 years of age; The rate of pay and the amount paid each pay period to each employee; The precise time worked each day and each workweek by each employee; and Any other records or information as the Mayor shall prescribe by regulation as necessary or appropriate for the enforcement of the provisions of this subchapter or of the regulations issued under this subchapter. Any records shall be open and made available for inspection or transcription by the Mayor or the Mayor’s authorized representative at any reasonable time. Every employer shall furnish the Mayor or to the Mayor’s authorized representative on demand a sworn statement of records and information upon forms prescribed or approved by the Mayor. Every employer shall furnish to each employee at the time of payment of wages an itemized statement showing the date of the wage payment, gross wages paid, deductions from and additions to wages, net wages paid, hours worked during the pay period, and any other information as the Mayor may prescribe by regulation. Every employer, except as specified in § 32-1008.01 , shall furnish to each employee at the time of hiring a written notice, both in English and in the employee’s primary language, containing the following information: The name of the employer and any “doing business as” names used by the employer; The physical address of the employer’s main office or principal place of business, and a mailing address, if different; The telephone number of the employer; The employee’s rate of pay and the basis of that rate, including: by the hour, shift, day, week, salary, piece, commission, any allowances claimed as part of the minimum wage, including tip, meal, or lodging allowances, or overtime rate of pay, exemptions from overtime pay, living wage, exemptions from the living wage, and the applicable prevailing wages; The employee’s regular payday designated by the employer in accordance with § 32-1302 ; and Any such other information as the Mayor considers material and necessary. Within 90 days of February 26, 2015, or whenever any of the information required in subsection (c) of this section changes, every employer, except as specified in § 32-1008.01 , shall furnish each employee with an updated written notice containing the information required under subsection (c) of this section. As proof of compliance, every employer shall retain copies of the written notice furnished to employees that are signed and dated by the employer and by the employee acknowledging receipt of the notice. If an employer fails to comply with this subsection or subsection (c) of this section, the failure shall constitute evidence weighing against the credibility of the employer’s testimony regarding the rate of pay promised. The period prescribed in § 32-1308(c) shall not begin until the employee is provided all itemized statements and written notice required by subsections (b) and (c) of this section. The Mayor shall make available for employers a sample template of the notice within 60 days of February 26, 2015.
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