(1) The board shall meet as often as necessary to carry out the following duties and responsibilities: (a) To create an outdoor equity website; (b) To administer the grant program and, subject to available appropriations, award grants as provided in section 33-9-205; (c) To establish any policies as are necessary or expedient for the conduct of its affairs and its meetings and to post those policies on its website, including: (I) A conflict of interest policy for its members in order to prevent those who serve on the board from benefitting from the grant program; (II) Policies related to time frames for applying for grants and for the distribution of grant money under section 33-9-205; and (III) Policies related to the form of the grant program application, so as to ensure that the applications are concise, straightforward, objective, inclusive, and accessible to all interested parties; (d) To establish meaningful quantitative and qualitative grant reporting requirements that allow the grantees to highlight who they are serving and how they are serving them, including reports on the ethnic and racial makeup of the participants of programs funded, the ages and localities of program participants, the types of programming funded, and other relevant criteria that the board sees fit; (e) To compile an annual report that details information about the programs that are awarded grants, including: The ethnic and racial makeup of the participants, the ages and localities of participants, the types of programs, and other relevant information that the board sees fit; and (f) (I) To present the report described in subsection (1)(e) of this section to the department and the parks and wildlife commission and to make the report publicly accessible, including posting the report on the board's website. (II) In January 2023, and each January thereafter, the department shall report on the grant program, including a summary of the report described in subsection (1)(e) of this section, as part of the department's presentation to its committee of reference at a hearing held pursuant to section 2-7-203 (2)(a) of the "State Measurement for Accountable, Responsive, and Transparent (SMART) Government Act". (2) The board is subject to all the applicable requirements of the "Colorado Open Records Act", part 2 of article 72 of title 24, and the open meetings law contained in part 4 of article 6 of title 24.
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