As used in this part 11, unless the context otherwise requires: (1) "Employer of record" means an organization that has been selected by the state department to be responsible for providing the following employer services, in an effective and efficient manner and at the lowest cost, with respect to transitional job workers who perform work for a host site employer: (a) Payment of wages to a transitional job worker, upon receipt from the host-site employer of certification, in the manner prescribed by the state department, that the transitional job worker has worked a specified number of hours; (b) Withholding and payment of payroll taxes, including FICA, medicare, and, if applicable, unemployment insurance taxes, to the appropriate federal and state agencies; (c) Provision, if applicable, of worker's compensation coverage; (d) Preparation and distribution of federal and state tax forms, including W-2 and I-9 forms; and (e) Provision of such other formal employer functions as the department of human services may prescribe. (2) "Host-site employer" means the employer that agrees with the local agency contractor to be responsible for: (a) Selecting, training, and supervising a transitional jobs worker; (b) Certifying to the employer of record, in the manner prescribed by the department of human services, the number of hours that the transitional jobs worker has worked for the employer; and (c) Cooperating with the local agency contractor in facilitating the movement of the transitional jobs worker into unsubsidized employment; except that the host site employer shall not be required to offer unsubsidized employment to the transitional jobs worker. (3) "Local agency contractor" means the governmental, nonprofit, or for-profit organizations that the state department has chosen, through a competitive request for proposals and contracting process, to be responsible for administering the transitional jobs program at the local level, including: (a) Outreach to prospective transitional jobs workers; (b) Recruitment of potential transitional jobs workers; (c) Orientation of transitional jobs workers; (d) Provision to transitional jobs workers of access to case management; (e) Provision of job coaching to transitional jobs workers, both prior to and following their selection by host-site employers; (f) Introduction of transitional jobs workers to host-site employers; (g) Ongoing communication with host site employers concerning workplace issues with the goal that early identification and prompt resolution will help transitional jobs workers to succeed on the job and move into unsubsidized employment; and (h) Collection of data required by the state department, including utilization of the common statewide data collection system identified by the state department for data reporting and documentation of transitional jobs program outcomes and performance.
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