(a) (1) Every current and former employee, or their representative, has the right to inspect and receive a copy of the personnel records that the employer maintains relating to the employeeâs performance, including education or training records, or to any grievance concerning the employee. (2) An employer who maintains education or training records shall ensure those records include all of the following: (A) The name of the employee. (B) The name of the training provider. (C) The duration and date of the training. (D) The core competencies of a training, including skills in equipment or software. (E) The resulting certification or qualification. (b) (1) The employer shall make the contents of those personnel records available for inspection to the current or former employee, or their representative, at reasonable intervals and at reasonable times, but not later than 30 calendar days from the date the employer receives a written request, unless the current or former employee, or their representative, and the employer agree in writing to a date beyond 30 calendar days to inspect the records, and the agreed-upon date does not exceed 35 calendar days from the employerâs receipt of the written request. Upon a written request from a current or former employee, or their representative, the employer shall also provide a copy of the personnel records, at a charge not to exceed the actual cost of reproduction, not later than 30 calendar days from the date the employer receives the request, unless the current or former employee, or their representative, and the employer agree in writing to a date beyond 30 calendar days to produce a copy of the records, as long as the agreed-upon date does not exceed 35 calendar days from the employerâs receipt of the written request. Except as provided in paragraph (2) of subdivision (c), the employer is not required to make those personnel records or a copy thereof available at a time when the employee is actually required to render service to the employer, if the requester is the employee. (2) (A) For purposes of this section, a request to inspect or receive a copy of personnel records shall be made in either of the following ways: (i) Written and submitted by the current or former employee or their representative. (ii) Written and submitted by the current or former employee or their representative by completing an employer-provided form. (B) An employer-provided form shall be made available to the employee or their representative upon verbal request to the employeeâs supervisor or, if known to the employee or their representative at the time of the request, to the individual the employer designates under this section to receive a verbal request for the form. (c) The employer shall do all of the following: (1) With regard to all employees, maintain a copy of each employeeâs personnel records for a period of not less than three years after termination of employment. (2) With regard to current employees, make a current employeeâs personnel records available for inspection, and, if requested by the employee or their representative, provide a copy thereof, at the place where the employee reports to work, or at another location agreeable to the employer and the requester. If the employee is required to inspect or receive a copy at a location other than the place where they report to work, no loss of compensation to the employee is permitted. (3) (A) With regard to former employees, make a former employeeâs personnel records available for inspection, and, if requested by the employee or their representative, provide a copy thereof, at the location where the employer stores the records, unless the parties mutually agree in writing to a different location. A former employee may receive a copy by mail if they reimburse the employer for actual postal expenses. (B) (i) Notwithstanding subparagraph (A), if a former employee seeking to inspect their personnel records was terminated for a violation of
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